Audits play a key role in keeping the shopfloor a safe working space, avoiding unwanted events and making sure risk management and regulatory compliance programs are effective. Many organizations are striving to enhance the efficiency of internal audit planning and execution, while also integrating audits with the risk management program. As the operational complexities and regulatory requirements are growing each day, the volume of audits is also steadily increasing.

Listening to our clients stories we noticed most audit teams are confronted with multiple demands, but have limited resources. Many are realizing that spreadsheet-based systems and disparate solutions are no longer up to par. Day in, day out, they are struggling with a lack of visibility on audit findings and follow-up actions, and they miss a transparent and orderly setup of the audit process.

Simplify audit task management, reduce audit costs, enhance auditor productivity and collaborate better across teams and stakeholders.

Manage the Audit Environment

• Schedule shifts and create logs per Production Line;
• Electronically document shift events, observations and notes;
• Capture asset utilization parameters;
• Automatically deliver key information to help the next shift to operate the plant safely;
• Take real-time action on instantly reported events during shifts.

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Audit Planning and Preparation

• Create audit plans with a defined objective and scope;
• Organize audits based on priorities with detailed checklists and templates based on your business process, evaluation pass or fail criteria and tasks for execution;
• Schedule audits and assign tasks to audit team members. Automated alerts will notify all involved stakeholders of actions due and deadlines;
• When preparing audits, previous ones can be searched, consulted, and reused.

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Audit Execution and Fieldwork

• Record findings, attach detailed observations, and add recommendations in predefined formats and templates;
• Add supporting evidence (images) and cross-referenced work papers or other documents;
• When the audit is done, all nonconformities and remarks are automatically handed over to the process owner in the audit report.

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Follow up on Issues and Non-Conformities

• Findings flagged as non-conformities or remarks are automatically assigned to the designated process owner(s);
• Prioritize and assign resources for investigation and remediation with an underlying workflow and collaboration engine;
• Define an action plan and track the corrective and preventive actions to closure;
• In TenForce, corrective and preventive actions are linked directly to the finding. This allows you to see all corrective actions per audit and per finding.

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Audit Task Management

• Enable audit managers to create actions, assign them to the team and monitor their status;
• Create tasks for control assessment and testing based on the internal audit plan;
• Keep the audit flow on schedule through automated notifications and reminders;
• Make sure escalations are triggered when due dates are not met;
• Enable authorized users to reopen approved tasks, reassign or close in-progress tasks.