Managing all the contractors who enter your factory can be a painstaking business. Especially if you’re still relying on old-fashioned tools and paper-based processes. The best way to fix your unwieldy contractor management? It’s simple: go digital.

Your #1 issue: too much administration, too little time

The one element that thwarts your contractor management efforts? Too much time spent on administration. For every contractor who enters your plant, you need to fill in numerous documents to stay compliant and to ensure their safety. But did you know that the more time you spend on filling in these documents, the less safe your contractors become?

Paper-based processes lack the flexibility to cope with the ever-growing number of contractors. It’s key to stay on top of your game and look for more efficient ways to manage who enters, works in, and leaves your factory.

How to fix it: outdated documents are a thing of the past with a digital solution

Companies that use a digital solution to keep track of their contractors spend 40% less time on administration. They also see a 95% decrease in the volume of outdated documents. When you aren’t stuck in a paper-based approach, your contractors are safer and can do their work more efficiently.

Going digital also ensures:

Easier follow-up of all the data

You are always in control of what happens with your contractors. With all the data in one place, you can check everything is in order, anytime, anywhere. Safety and security are also addressed: a digital solution presents you with a 100% secure cloud data environment. You have full control of all your data.

Complete visibility of everything that happens

In one easy-to-use platform, you have full visibility of everything that’s going on with your contractors: who is present today? What will they be doing? Are all the documents in order? You see everything in one glance thanks to the simple overviews, dashboards, and reporting tools.

Full compliance with an automated audit trail

With a digital solution, you can store all your data in one platform, which makes the audit trail fully automated. This increased transparency also makes it easier to retrieve and search for data, wherever and whenever you need it. Automated notifications warn you if documents are about to expire. Outdated documents are a thing of the past.

Enhanced safety for everyone

The top benefit for the contractor is their increased safety. If no one has to focus on cumbersome paperwork, everyone can concentrate better on the tasks at hand. This leads to less hazardous situations in the field.

The topic of safety is broader than just physical safety. Your company’s data and processes are also more secure when you manage your contractors digitally. Documents will never be misplaced, lost, or end up in the wrong hands.

Improved collaboration between your contractors and your own employees

Another benefit for both your business and your contractors is the improved collaboration between them and your own staff. With a digital solution, you have everything you need to make your contractors productive and safe members of your workforce.

 

Reach out to us to learn more about our digital Contractor Management solution.