Audits are a key part of making sure your business runs safely and you are compliant with regulations. But how can you get more value from your audits management efforts? We give you 4 areas to consider. To top it all off, all four elements come together in one digital solution.
#1: Centralize all your audit data
There’s nothing worse than looking for something and not finding it. That’s why it’s fundamental to have one central place where you can store all your audit data. You don’t want people having to scourge through numerous documents and emails to find the one thing they need.
This place should be secure and centralized. And when you’re at it anyway, why not look for a way to backup all that data 24/7? Misplaced documents should be a thing of the past.
#2: Streamline tasks and notify the right people
Once you have the right documents in the right place, you want people to actually work with them. For successful audit processes, you should be able to notify employees and supervisors of any upcoming, pending and overdue tasks.
This notification system should be trackable so that nothing falls through the cracks. You need to implement a system that allows you to easily assign follow-up tasks related to audit findings so that everyone stays in the loop.
#3: Standardize your audits management process
The silent killers of your audit efforts are non-standardized processes. Imagine that people from different departments, facilities, or locations can’t have access to the same standard reporting forms. What would you get? Scrambled and erratic documents that don’t fit your audit standards.
This only brings more work and hassle, which is time-consuming and frustrating for your employees. But how can you ensure that your audit data is consistently recorded across your organization? The best way to standardize your process is through a digital audits management solution.
#4: Gain real-time 360° visibility
The largest asset of good audits management is the full visibility you obtain. If you can generate real-time reports that summarize detailed audit information, you’re on top of your game. When you can see all the information at a glance through charts, tables, and graphs, you can quickly identify trends and act on them. This 360° visibility allows you to make a success of your audit efforts. We give you a hint: you can’t achieve this through Excel sheets.
Digital audits management: increased productivity and reduced costs
With the increasing demand for audits, spreadsheet-based systems are no longer up to par. Many companies are struggling with a lack of visibility on audit findings and follow-up actions. If you recognize this, it’s time to take a more digital approach.
When you step away from spreadsheets, you gain:
- 50% increase in audits done by the same team in the first 3 months after implementation of audit management software
- 80% coverage of areas to be inspected without increasing the number of people onboard
But how can you move away from these outdated approaches? One solution that brings together all the ingredients from above is Audits Management software. This software simplifies audit task management, reduces audit costs, enhances productivity, and makes teams collaborate better.
Digital Audit Management allows you to:
- Organize audits based on priorities with detailed checklists and templates based on your business process, evaluation pass or fail criteria, and tasks for execution;
- Schedule audits and assign tasks to audit team members. Automated alerts will notify all involved stakeholders of actions due and deadlines;
- Search, consult, and reuse previous audits when preparing current ones;
- Define an action plan and track the corrective and preventive actions to closure;
- Enable audit managers to create actions, assign them to the team, and monitor their status.
Let’s talk
And that’s not even half of it. Check out more benefits on our Audits Management page.
We’d love to talk to you! Reach out to us to discover how you can optimize your own audit process with a digital solution.
